When you ace your job interview, you can expect an official letter in your mailbox or email. The letter is a proposal for you to begin the employment, and the company puts in writing the verbal offers and agreements made during the interview.
What to do before
While you may want to respond to the letter, here are a few things to look at before responding to the job offer.
The initial offer can be informal or formal. The company may choose to respond through a chat, arranged call where they will deliver useful information on the base salary, any stock options, bonus structure, and the date of start. In other cases, the offer is sent via email.
Regardless of the method used in the initial delivery, respond with an answer like this:
“Thank you so much for the offer. I would like to take a day or two to think over before I respond”.
Job offer letters include the following:
- The job title or position
- Salary or wage and other benefits and perks
- An acceptance deadline
- The desired start date
- Instructions on how to accept or decline the job offer
Elements of a job offer acceptance letter
It is useful to show appreciation for the job offer. Saying thank you is the first thing that must appear in the acceptance letter or email.
When responding to a job offer, it is crucial to confirm what the job is, the salary, the start date, where you will be working from, and other necessary details. If some information is incorrect or was not provided by the company, it will be provided in the next letter.
A job acceptance letter must maintain a positive and grateful tone. Showing your new employer, you are excited about the offer is a good first impression to your new boss.
Extending the acceptance deadline
At times, after receiving the job offer, you may need more time to evaluate the available options. You can approach this professionally and candidly and request for additional time to evaluate the offers on the table.
The worst-case scenario is where they may request an immediate answer where you can either accept or decline the offer. Avoid using the potential offers as a bargaining chip for better wages because it could backfire, leaving you with unsatisfying job offers. Do not be amused by verbal offers but instead seek some advice or extension of acceptance deadline so that you make up your mind.
Accepting a job
If you accept the job offer, ensure you send the acceptance letter or email. It is a job requirement.
Here’s our guide to writing an acceptance letter
Declining a job
You may decline a job for different reasons. If you decline the job offer, write to the recruiter so that you remove the confusion, and another candidate can be interviewed.
A decline letter will include the following:
- An expression of gratitude for the offer
- A statement declining the offer
- The reason for declining the offer
Read our full article on how to decline a job offer
Tips for writing job offer acceptance Email
Here are pro tips for writing a job acceptance email.
- Keep it simple and brief
Keep your email brief, friendly, clear, and show gratitude for the acceptance. You do not need to write a full-page email to express your appreciation for a job offer.
- Be thankful
Say thank you in your opening remarks to show you are grateful and excited about the job offer.
- Remember the confirmation!
Mention what you think the start date is. The employ will confirm the actual start date if you had gotten it wrong. The salary will also be confirmed.
- Proofread and edit
After drafting your response email, proofread and edit it. You can ask for assistance from your friends or family. You need to keep it brief and friendly. Remove any unnecessary words or information from the response. Also, confirm details on the benefits and salary are correct when responding to your email.
- Contact the hiring manager
After taking enough time to read the terms of employment, acknowledge it by either phone or email. First, thank the hiring manager for the job offer. If the offer is good and all terms are clear, you can gladly say that you accept the offer.
If some terms are not clear or you have some questions, you can ask the hiring manager for answers. If you have more offers on the table, you can request for more time to evaluate the offers.
- Give your final decision 2-3 days
A call or email communication is crucial when stating your final decision. Start the conversation by thanking the recruiting manager for giving you more time. If you are accepting the job offer, be thankful, and sate that you clearly understand the terms of the job. Close the conversation by showing the manager you are ready to join the company and start working on the set date.
If you decline the job offer, give a brief appreciation note and reason for declining the job offer.
Samples of a job acceptance letter
See the samples below for more information:
Dear Mr. /Mrs. Employer
Thank you very much for your call yesterday, offering me the job. I could not have been any more pleased.
I am excited to start with the company and look forward to giving my all and meeting the rest of the team.
As we have discussed, I am happy to start on the agreed date, and the starting salary is something that I am delighted about. If there is anything else that you feel I need to know before I start, I am free to talk whenever it is convenient for you.
Again thanks for the opportunity, and I look forward to hearing from you soon.
Sample 2: Drafting an email response
[Designation of the person]
Dear Mr. / Ms. [Name],
This is to acknowledge the offer letter sent today. Thank you for offering me the position of [Position Name] at [Company Name]. I am excited about this opportunity and would be delighted to work with a dynamic company like yours. I am currently taking some time to understand and evaluate the terms of employment stated in the offer letter and would be able to give my final decision by [Date]. There are a few terms and conditions I will need a better understanding of before I make a decision. I will get in touch with you soon to clarify my doubts and confusion.
Again, thank you very much for this wonderful opportunity.